Milton Abbot Centenary Club Constitution.

CONSTITUTION

of the

MILTON ABBOT CENTENARY CLUB

Company Number 17125523

Adopted: tbc by committee

1. Name

The organisation shall be known as the Milton Abbot Centenary Club (hereinafter referred to as 'the Club').Established at company house on 30th March 2026.

2. Objects and Aims

The objects of the Club shall be to:

• Bring together members of the community for social, recreational, and cultural activities.
• Organise events, meetings, and activities for the benefit and enjoyment of members.
• Serve alcohol under a club premises license to members and guests over 18.
• Foster a spirit of friendship and mutual support among all members.
• Raise funds as necessary to support the activities and objectives of the Club.

3. Membership

3.1  Membership of the Club shall be open to any person who supports the aims and objects of the Club and who has paid the annual membership subscription.

3.2  The Committee shall have the power to decline or terminate membership where it is deemed to be in the best interests of the Club, provided the individual concerned is given the opportunity to address the Committee before any decision is made.

3.3  The annual membership subscription shall be set by the Committee and reviewed at the Annual General Meeting.

3.4  Membership shall be deemed to have lapsed if the annual subscription is not paid within three months of the date it becomes due.

4. Officers

4.1  The Club shall be administered by the following Officers:

• Chairman – who shall preside at all meetings of the Club and the Committee, provide leadership, and act as the principal spokesperson for the Club.
• Secretary – who shall be responsible for correspondence, maintaining membership records, and the administration of the Club's affairs.
• Treasurer – who shall be responsible for the Club's finances, maintaining accurate accounts, and presenting a financial report at the Annual General Meeting.

4.2  Officers shall be elected by members at the Annual General Meeting and shall hold office for a period of one year, after which they shall be eligible for re-election.

4.3  Any Officer may resign from their position by giving written notice to the Secretary (or, in the case of the Secretary, to the Chairman).

4.4  Should any Office fall vacant between Annual General Meetings, the Committee shall have the power to co-opt a member to fill the vacancy until the next Annual General Meeting.

5. The Committee

5.1  The Club shall be managed by a Committee consisting of the three Officers named in Section 4, together with any additional ordinary members as determined at the Annual General Meeting.

5.2  The Committee shall meet as often as necessary to conduct the business of the Club, with a minimum of three meetings per year. A quorum shall consist of three Committee members.

5.3  Decisions of the Committee shall be by a simple majority of those present. In the event of a tie, the Chairman shall have a casting vote.

6. General Meetings

6.1  The Club shall hold an Annual General Meeting (AGM) once in every calendar year, with not more than fifteen months elapsing between meetings. At least fourteen days' written or electronic notice shall be given to all members.

6.2  The business of the AGM shall include: receiving the Committee's report for the year; receiving and adopting the annual accounts; electing Officers for the coming year; and setting the annual membership subscription.

6.3  A Special General Meeting may be called at any time by the Committee, or on receipt of a written request signed by at least one-fifth of the current membership. At least seven days' notice shall be given.

6.4  Decisions at General Meetings shall be by a simple majority of members present. A quorum shall consist of ten members or one-fifth of the membership, whichever is the lesser.

7. Finances

7.1  The financial year of the Club shall run from 1st April to 31st March, unless otherwise determined by the Committee.

7.2  The Treasurer shall maintain accurate records of all income and expenditure and shall present accounts to the Committee as required and to the membership at the AGM.

7.3  The Club's funds shall be held in a bank account in the name of the Club. Electronic payments shall require the authorisation of any two of the Officers. No cash will be accepted and all payments will be digital/online/contactless.

7.4  No Officer or member shall receive payment for their services to the Club except for the reimbursement of reasonable out-of-pocket expenses incurred on behalf of the Club, as approved by the Committee.

8. Amendments to the Constitution

This Constitution may only be amended at a General Meeting of the Club, provided that the proposed amendment has been included in the notice of the meeting and is approved by a two-thirds majority of members present.

9. Dissolution

The Club may be dissolved by a resolution passed by a two-thirds majority of members present at a Special General Meeting convened for that purpose. In the event of dissolution, any assets remaining after the settlement of all liabilities shall be distributed to a charitable organisation or local community body as agreed by the meeting.

10. Adoption

This Constitution was adopted by the founding members of the Milton Abbot Centenary Club on the date shown on the cover page.

Signed by the founding Officers:

Chairman:  ___________________________________     Date: ________________

Secretary:  ___________________________________     Date: ________________

Treasurer: ___________________________________    Date: ________